Hi Councillors,
Hope that you're having a good break and enjoying your holiday! However, we still have some events in our hands. Here's the details for...
22nd December 2010 (Rehearsal Day)
Time: 9.00am-1.00pm
*7.30am for all 1st and 2nd I/Cs (Overall ICs will do briefing)
Venue: Multi- Purpose Room (Level 1)
*subjected to changes
23 December 2010 (Actual Day)
Time: 7.30am-1.00pm
Meeting point: To be confirmed
Venue: GMS(S)
*You are advised to have a heavy breakfast/ bring some food in case you're hungry
Overall I/Cs: Sheryl Chng
Jordan Poh
Alson Soh (Liaison Officer)
Conduct for EVERYONE
- Remember to be polite at all times.
- No vulgarities should be used.
- Please do not use your handphone(unless in case of emergency etc)
- Guard your heart, watch your behaviour.
- Try not to talk among yourselves.
- Be alert to the needs of the parents
- Make sure you look neat at all times
- No sweet drinks should be seen. Mineral water will be provided.
- Do not slack, be alert and help the others if you are not needed around.
YOUR attire , YOUR responsibility
Rules to follow:
- Hair should be of acceptable length. Girls with long hair should make sure that their hair is pinned up properly. Please be reminded that only black or blue clips are allowed.
- Nails should be short and clean.
- Everyone must wear their white collared shirts.
- If you have dyed your hair during the holidays, please make sure you dye it back to black or your original hair colour.
- ONLY white shoes and white socks are allowed. You can wear ankle socks, but make sure that they are visible about the shoes that you are wearing. (Especially in the case of girls)
- Please wear your appropriate badges. If you have two, please wear your SC badge/ PE Captain badge.
- Make sure that you are NEAT and PRESENTABLE at all times. The parents’ and students’ first impression of the school is YOU.
Your roles and duties:
Main Gate Ushers:
- Greet the parents.
2. Direct them towards the foyer.
3. Wish them a nice day.
Foyer Ushers:
- Greet the parents.
- Ask them politely which stream their child is posted to, and the name of their child. After that, lead them to the nearest board that displays the class lists and find out which class their child is in. Also check their register number and remind them to remember it. There should be several boards around, so do play by ear. If too many parents crowd around a board, direct them to a less crowded board in a polite manner.
- Thereafter, lead them to the registration table of their child’s class to take a cue number. (Near HOD room)
- Hand the parents over to the registration table personnel, wish them a nice day and proceed back to your positions.
Registration Table Personnel:
- Greet the parents.
- Politely request for their child’s name and his/her register number.
- Write their cue number down beside their name and give them a cue number.
- Direct them towards the stairs near the hall to meet the teachers and wish them a nice day.
Stair Ushers:
Two roles-
- Direct parents up to the hall.
- Direct parents to the canteen if they’re done.
Hall back door Ushers:
- Greet the parents.
- Ask what class their child is in. There will be a student helper at each holding up placards with the class name. Ask them to go to the respective class to be seated and wait for their cue.
- Wish them a nice day.
Teacher’s table Personnel
Assist the teachers in getting parents holding cue numbers to meet the teacher. Help the teachers should they have any needs or requests.
Class I/Cs:
-Serve the parents drinks and attend to their needs, for example pens, toilet etc. (Ask floating ushers to bring them to the toilet) Interact with them. One of the two I/Cs is to hold up a placard with the class on it so that parents know where to go to.
Floating Ushers:
Mostly impromptu jobs. Help guide the parents to the hall/ toilet/ canteen, depending on their needs. Take the initiative to help parents who look lost or need help. Be alert, and help out at places where you see that there’s a need to.
Typical answers/questions/quotes to help you along
“This way please.”
“Please allow me to show you the way.”
“Please follow me.”
“How can I help you?”
“Do you need directions?”
“Excuse me sir/ma’am, do you require any assistance?”
“I’m sorry but I don’t know the answer to your question. Please give me a moment to check with my teacher/ IC.”
“A very good morning to you sir/ma’am, would you like to have a bottle of water?”
“Please give me a moment while I get (a bottle of water) for you.”
“May I know which class your child is in please?”
“ May I know the name/register number of your child please?”
“ Good morning/afternoon, sir/ma’am, …..”
Duty List:
Station I/Cs: Class IC - Faith and Zhang Qing
Queue card tables - Tzi Wah and Aqilah
Foyer Usher – Alson(Liaision officer) and Xin Fang
Front Gate usher - Cheryl Chang and Yi Huay
Floating Usher – Yao Hui and Wayne
Stairs Ushers - Shu Ting
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Faith: Moving around in hall
Class I/Cs: F1-1 – Amos, Gloria
F1-2 – Rachel, Sheng Xiang,
F1-3 - Samuel Fok, Hui Lin
F1-4 – Joanne, Loren
F1-5 – Mandy, Felicia
H1-1 – Chanel, Colene
H1-2 - Yan Ting, Joel
J1-1 – Jian Hao, Zhang Qing
Queue Card Table personnel: Aqilah, Louise, Phyllis, Jordan Chia, Tzi Wah, Jessalyn, Shu Min, Esther (no fixed placing)
Foyer Ushers: Yuke Ling, Wendy, Zainab, Samuel Chen, Alson, Xin Fang, Ting Hui
Stair Ushers: Shu Ting, Sin Joo, Izrafel
Front Gate ushers: Zhi Sheng, Yi Huay, Cheryl Chang
Floating ushers: En Chang, Phoebe, Irwin, Wen Xuan, Wayne, Yao Hui, Darren
There might be some changes, so do stay tuned here*
Alright, that's all for now. Once again, enjoy your holidays, and for those who are having duties, see you soon in school!
“Teamwork divides the task and doubles the success.”
-Anonymous
